What is an Annual Essential Safety Measures Report (AESMR)?
An AESMR is a crucial document that details all Essential Safety Measures (ESM) maintenance activities carried out within the preceding 12 months. Each year, the AESMR must be completed within 28 days of the first issued occupancy permit or maintenance determination anniversary or the 13th of June if there is no permit.
Compliance with this requirement is vital, as the municipal building surveyor or chief officer may request the last ten years of AESMRs within a 24 hour timeframe. Failure to present the relevant AESMR documents may result in fines and other penalties.
Key Components of the AESMR
Each AESMR contains essential building information, compliance status, and maintenance records to ensure your property meets legal standards.
Building Information
The first part of the report includes essential building details such as building address, occupancy permit or maintenance determination number, issue date of permit and building class.
If you don’t have a copy of the occupancy permit or maintenance determination, our team can guide you through the process of obtaining one.
Compliance with AS1851-2012 Standards
We’ve made it easy by ensuring that all sites managed by Compliance Services Australia comply with AS1851-2012 standards. Compliance Services can assist you in meeting AS1851-2012 standards rather than earlier AS1851-2005 standards, which simplifies the AESMR report process
ESM Maintenance Overview
This section provides a detailed overview of each Essential Safety Measure, identifying Essential Safety Measure (ESM) Description, Party responsible for testing, inspection or maintenance and Compliance Status.
We utilise a clear system to indicate compliance, helping you understand the current status of your building’s safety measures, and we can assist you with any repairs or maintenance to ensure your property is fully compliant.
Building Notices
If your site has received a building notice from the council under Section 227E of the Building Act 1993, this section will detail Date of Notice, Issues Identified and Resolution Status.
Understanding any outstanding issues is critical to maintaining compliance and avoiding potential penalties.
What our AESMR Service Covers
Complete support for your building’s annual reporting and documentation obligations.
Annual preparation and submission of the AESMR
Building permit and maintenance determination review
ESM status reporting and compliance verification
AS 1851–2012 standard compliance
Council-issued Building Notice tracking
Support in addressing non-compliant systems
Documentation support for up to 10 years (as required)
Guidance on corrective action and reporting gaps
Why Choose Compliance Services Australia
Expertise
Our team specialises in building compliance and Essential Safety Measures.
Comprehensive Reporting
We provide thorough and easy-to-understand reports that meet all regulatory requirements.
Timely Service
We ensure that your AESMR is submitted within the required timeframe to avoid any compliance issues or potential penalties.
AESMR FAQs
What is an AESMR and who needs one?
An AESMR is an annual report required for most commercial buildings in Australia, documenting the maintenance of all Essential Safety Measures.
When is the AESMR due?
It must be completed annually within 28 days of the occupancy permit anniversary, or by 13 June if no permit is available.
What information is included in the report?
It includes building details, maintenance records, responsible service providers, compliance status, and any council notices.
Can I submit an AESMR without an occupancy permit?
Yes, but you must still complete the report by 13 June. We can help you retrieve missing permit records if needed.
What are the risks of not completing an AESMR?
Failure to have available an up to date AESMR may result in fines, penalties, and non-compliance notices from your local council.
How many years of AESMRs must be kept on file?
You must be able to present up to 10 years of AESMRs upon request, often within 24 hours.
What if my building is not fully compliant?
We clearly outline any non-compliant items in the report and can assist you in arranging repairs or servicing.
What standards apply to maintenance documentation?
We follow AS 1851–2012 standards to ensure your documentation is accurate, consistent, and audit-ready.
Do you help respond to Building Notices?
Yes, we include all relevant notice details in your AESMR and can guide you on resolving them.
How can I get started with my AESMR?
Contact us for a free quote, and our team will guide you through the process and ensure your report is completed on time.